Any department/division/agency having knowledge of an auction may elect to participate. The department/division/unit shall:

A. Survey the needed items being offered at auction to ascertain their condition and usefulness;

B. Determine a fair market value for new like items through informal quotes;

C. Determine the fair market value from similar items considering age and useful life; and

D. Estimated repair cost and delivery cost, if any, of the desired items.

Using this information, the department/division/agency shall determine the maximum price that it can pay for each item desired and should provide this information in writing to the county administrator or designee. At the auction, the county department/division/agency shall not exceed the maximum price so determined and must arrange for services to be purchased via approved Colleton County purchase order prior to the auction. (Ord. 03-O-04 (part), 2003)